Pmi Case Study Colorado Springs Welcome Home Parade - Free Sample

Question: Describe about the Pmi Case Study Colorado Springs Welcome Home Parade? Answer: Part I Scope Overview The main scope of the project is to arrange a winning parade and welcome event for the soldiers to give them tribute for the fabulous win over Iraq in the war. This event is being held to celebrate the win after a tiring war and give a tribute to the brave soldiers of US army and air force. Business Case The main objective of the project is to conduct the Welcome Home parade for the soldiers fighting war in Iraq and showing tributes to the soldiers who have lost their life for the country. The business case of this event is to conduct the event within the planned budget and exhibit the parade to the maximum number of people to make the event a grand success. Milestone Schedule and Deliverables (Heerkens, 2002) Milestone Completion Date Stakeholder Acceptance Criteria Current State Project Proposal 11/01/04 The City Council of Colorado Springs Documents must be reviewed and approved. Approval of the Project 18/01/04 Government Documents must be reviewed and approved. Assigning Project Management Team 25/01/04 assistant city manager Checking the capability of the members and requirement for the team. Survey of the Venue (project design) 1/02/04 Management team Inspection of the project and documenting the project design. Future State Budget Planning 15/02/04 Management Team Meet business requirement and approval of the project manager and sponsor. Raising Fund 29/02/04 Management Team Meet the budget of the project Project Planning 28/03/04 Management Team To execute the project made as per the survey and documentation of the project design.. Planning and collection of resources 25/04/04 Management Team Meet the requirement of the project Advertisement 30/05/04 Local media and management team Documentation and approval for advertisement Ultimate Goal Project Execution (Conducting the parade) 05/06/04 All stakeholders Final execution of the project with proper documentation and approval. Risks and Assumptions Project Risks and Assumptions Risk Owner Contingency Plans 1. Controlling traffic Police department Controlling traffic with changing traffic signal controls 2. Limited time and fund Management Team Asking what each organization could contribute to the event. 3. Maintaining schedule and timing Management team Cross checking the plans and diving the work in groups 4. Security and safety Police department Proving police official in short intervals 5. Parking Police department Proving place for parking 6. Fire and other risk Fire department medical department 23 fire trucks, ambulances and officials to control any emergency 7. Providing food for lunch Catering department Local restaurant proving food in cheaper rate. Stakeholders Stakeholders Interest in Project Primary: 1. Police Department 2. Fire Department 3. Military heads 4. Air force head official 5. Management team Controlling Traffic and proving Security Fire safety Planning and providing resources Planning And providing resources Planning and Execution of the project Others: 1. Local Restaurants 2. Local Park Authority 3. Military Band 4. Transportation Department Food Services Providing venue for Catering Music Bus and vehicles for parade Resources Required Funding: The event requires a fund of about $280000 as per the budget made for the execution of the project. The project management team needs to arrange the mentioned for the proper execution of the project. The breakdown structure of the budget is provided in part II of the report. People: People required for execution of the project are as follows: Police officials Management team Fire officials Military officers Air Force Officers Musical Bands Other resources providers Equipment: Musical instruments, vehicles for transportation, chairs, decorative materials, lights, ambulance and fire fighter trucks for emergency, fire extinguishers. Other: Food, venue for catering. Team Operating Principles (Kerzner, 2003) Being honest, direct and open in communication Taking feedback from each person irrespective of their designation and status. Maintaining punctuality and well manner Enhancing performance by praising others work. Acknowledging owns feeling and validating others feelings. Lessons Learned (Kloppenborg, 2009) Managing team. Conducting event Planning budget Raising funds Project planning Executing project Commitment Sponsor Department / Organization Signature Mr. Stuart George The City Council of Colorado Springs Project Manager Department / Organization Signature James Watson ODonnell ODonnell LLP Core Team Members Department/ Organization Signature General David Norman Management team committee Lt. Stephen Jones Police Department William Benz Fire department Jonathan Mathew Transportation Adams Kenn Catering Part II 1. Budget: Using either a Microsoft Word Table or an Excel Spreadsheet, create a detailed budget for this project. The numbers you use for this budget should be realistic. For example, if you are going to have to rent folding chairs, conduct some research and find out how much that would cost. If you have to contract a cleaning crew, research various companies that do this and use those numbers. You will be graded on your knowledge of the subject, not the accuracy of the numbers. Your budget must include at least 10 items that you will have to pay for. Budget Particulars Amount $ Catering $ 60,000.00 Band $ 20,000.00 Lighting $ 30,000.00 Decoration $ 20,000.00 Pre event meeting $ 10,000.00 Sound System $ 10,000.00 Advertisement $ 20,000.00 Event Management Team's Fee $ 30,000.00 Fireworks $ 20,000.00 Chairs $ 20,000.00 Cleaning Crew $ 10,000.00 Transportation $ 10,000.00 Miscellaneous Expenses $ 20,000.00 Total Budget $ 280,000.00 2. Work Breakdown Structure. Using Exhibits 6.4, 6.5 and 6.6 on pages 152-153 as an example, create a Work Breakdown Structure (WBS) for this parade. Your WBS should include but not be limited to: Planning, Transportation, Food, Entertainment and Clean Up. You can use Word, Excel or PowerPoint to create this diagram. Work Breakdown Structure (Kloppenborg, 2012) 3. Schedule. Using the following table, create a schedule for this project. You must provide the activity, the duration and both the start and end date. You may add additional lines for additional tasks as you see fit. You must also enter if a task is a milestone or not. Task/Activity Duration Start Date Finish Date Milestone? Y/N Project Proposal 1 week 5/1/04 11/01/04 N Approval of the Project 1 week 12/01/04 18/01/04 N Assigning Project Management Team 1 week 19/01/04 25/01/04 Y Survey of the Venue 1 week 26/01/04 1/02/04 N Budget Planning 2 weeks 02/02/04 15/02/04 Y Raising Fund 2 weeks 16/02/04 29/02/04 Y Project Planning 4 weeks 1/03/04 28/03/04 Y Planning and collection of resources 4 weeks 29/03/04 25/04/04 Y Advertisement 5 weeks 26/04/04 30/05/04 N Project Execution 1 weeks 31/05/04 05/06/04 Y References Heerkens, G. (2002).Project management. New York: McGraw-Hill. Kerzner, H. (2003).Project management. Hoboken, NJ: Wiley. Kloppenborg, T. (2009).Project management. Mason, OH: South-Western Cengage Learning. Kloppenborg, T. (2012).Contemporary project management. Mason, Ohio: South-Western Cengage Learning.